Privacy policy for Whittlebury.net
Who we are
Whittlebury Reading Room is a Registered Charity Number 252683, run by a Management Committee and of which Whittlebury Parish Council is trustee. More information can be found here: https://www.whittlebury.org.uk/ and the Parish Council’s Privacy Policy is available here: https://www.whittlebury.org.uk/local-council-privacy-and-cookie
Reading Room
High Street
Whittlebury
Northants
NN12 8XJ
Our website address is: www.whittlebury.net
This Privacy Statement gives information about the collection, sharing and processing of personal data. If you have any questions about this Privacy Statement, please contact us by post at the above address or email book@whittlebury.net
What personal data we collect and why we collect it
Whittlebury Reading Room uses personal data (name, address, telephone contact number, email address) for the purposes of managing the hall and its bookings. The lawful reason for processing data in this way is “contract” for the purposes of managing hall hire.
We won’t use your information for any other purposes unless we are required to do so by law, and will not share data with third parties.
Privacy on our booking system
All our bookings are processed on a cloud based system provided by Hallmaster. As such, all user bookings are subject to the Hallmaster terms of service, regardless of whether the booking has been entered by the end user, or by the hall booking administrator on behalf of the end user. The relevant policies are:
Hallmaster Terms & Conditions
Privacy Policy
Hallmaster User Licence Agreement
Privacy on our website
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Media
If you provide images for use on the website, you should avoid providing images with embedded meta data (e.g. EXIF GPS, or IPTC caption or keywords) which might provide personal information. Visitors to the website can download and extract any such data from images on the website.
Who we share your data with
We will only share your personal information with any third parties as required by law or for the purposes of crime (including fraud), to prevent or investigate breaches of, or to enforce, our Terms, to respond to or investigate security vulnerabilities, or to respond to emergencies, and to protect the rights of third parties.
If you have created an account on this website and request a password reset, your IP address will be included in the reset email.
How long we retain your data
Data collected for the purposes of managing the hall, its bookings and finances may be retained for up to 7 years for accounts purposes.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.
Making a complaint
If you are unhappy with how we’ve handled your information, or you would like to exercise your rights, contact us at clerk@whittlebury.org.uk
If you’re not satisfied with our response to your complaint or believe our processing of your information does not comply with data protection law, you can make a complaint to the UK data protection authority, the Information Commissioner’s Office (ICO).